Excellence in Every Class
Real Time Classroom Insight
Move from manual, reactive management to a digital, proactive training culture.
The Integrity Guarantee.
We eliminate the four core risks in training administration, guaranteeing verifiable truth and compliance.
The Problem
Forged Signatures & Ghost Learners
The Solution
OTP-Secured Attendance. Once the Facilitator marks a student present, the student must enter a one-time PIN (OTP) via the app to instantly verify their presence. This creates irrefutable, verifiable proof.
The Problem
Compliance Risk & Scattered Files
The Solution
Audit-Ready One-Click ZIP Exports. POPIA and GDPR aligned by design, turning days of panic into minutes of confidence for the Admin and Coordinator.
The Problem
Wasted Administrative Time
The Solution
Automated Intelligence with AI-Generated Monthly Reports that write the narrative for you, freeing up hours of manual work for the Admin and Supervisor.
The Problem
Lack of Real-Time Oversight
The Solution
Real-time Communication with alerts for absentees, live dashboards for clients, and smart tracking for Facilitator and Supervisor oversight of student progress.
Empowering Everyone In The Classroom
Empowered Students
Confirm their own attendance and see their progress in real time, fostering a sense of ownership and accountability.
Focused Facilitators
Focus on teaching and mentorship instead of fighting with paperwork and chasing down registers.
Efficient Admins
Manage all classes from a single dashboard, with compliance, timetables, and documents in one central place.
Proactive Supervisors
Gain real-time oversight, allowing them to act on absences and student risks before they become patterns.
Transparent Coordinators
Enjoy crystal-clear reporting and live dashboards for stakeholders without drowning in endless emails.
A Connected Ecosystem
The Admin, Supervisor, Coordinator, Facilitator, and Students are seamlessly connected, fully accountable, and always informed.
Features That Empower
Every tool you need to eliminate admin and focus on what truly matters: delivering excellent training.
OTP-Secured Attendance
Eliminate ghost learners and ensure verifiable presence with secure, time-sensitive one-time PINs for every session.
Verified Digital Signatures
Capture authentic, legally-binding digital signatures on attendance logs and key documents for undeniable proof of engagement.
Trackable Materials & Engagement
Facilitators share digital study materials and ClassLink tracks verified access timestamps for each learner. This data contributes directly to their real-time engagement score, confirming material consumption and giving the Supervisor oversight.
Full Assignment Cycle
Manage the entire lifecycle of assignments from creation and submission to grading and feedback, all within one cohesive platform.
Instant Communication
Automated alerts, email notifications, and in-platform announcements keep every learner, facilitator, and admin in the loop.
Audit-Ready Exports
Generate comprehensive, compliant ZIP downloads of all class data with a single click. Turn audit-panic into audit-confidence for the Coordinator.
Beyond Attendance: Centralized Management
XClassLink goes far beyond attendance tracking, it's a complete digital classroom ecosystem that brings all components of training delivery into one secure space.
Class Documents
Upload, store, and share course outlines, timetables, and facilitator guides in one secure space, ensuring everyone uses the latest version.
Learner Documents
Manage sensitive files like IDs, proof of registration, and compliance documents, linked directly to learner profiles with granular access control.
Study Materials
Provide learners with instant access to digital notes, resources, and course content from any device, boosting preparation and engagement.
Assignments & Assessments
Create, assign, and track tasks, customizable per client or program, managing the full submission, grading, and feedback loop.
Real-Time Announcements
Facilitators send urgent updates via the app, triggering instant email notifications for learners. Students can sign in to reply if the facilitator enables two-way communication.
Daily Attendance Email Tracking
Supervisors and class admins can monitor whether coordinators have opened daily attendance emails. This allows them to determine if immediate student follow-up is required without direct phone calls.
Designed for Humans. Powered by AI.
Data visualization is powerful, but it's not the full story. XClassLink's AI doesn't just show you charts; it analyzes the data and writes the narrative for you, turning raw numbers into boardroom-ready insights instantly for the Admin, Supervisor, Coordinator, and Facilitator.
Reports That Speak
- Attendance trends & student engagement scores.
- Learner risk levels with written improvement strategies for the Coordinator.
- Smart recommendations for Coordinators & Admins.
Security, Roles & Compliance by Design
Training compliance isn't just about ticking boxes, it's about protecting people and data. Our platform is built on a foundation of security and clearly defined roles for every user.
A Clear & Secure Workflow
The Class Admin: Your "Police Guy"
The Class Admin holds the keys. They are the only user who can create accounts for Facilitators, Supervisors, and Coordinators, assigning them to their respective classes. Access is strictly limited, no one can see a class they aren't assigned to.
Secure Student Onboarding
Admins, Supervisors, and Facilitators can onboard students via a simple Excel file upload. This action creates student accounts and enrolls them in the correct class, giving them immediate access to timetables, materials, and announcements.
Document Control for POPIA Compliance
Sensitive learner documents (like IDs and qualifications) can only be uploaded and accessed by Class Admins and Supervisors. This ensures data privacy and POPIA compliance. Coordinators have access to progress reports but are explicitly excluded from viewing or downloading personal learner documents.
The Facilitator's Focus
"It's like having an assistant that never forgets or makes mistakes. My focus is back on teaching."
Sakhiwo, Facilitator
Impact: Time spent on admin dropped by 80%. One click marks attendance, logs engagement, and instantly generates reports.
The Admin's Dream
"Compliance used to take three days of panic. Now it takes five minutes of absolute confidence."
Veronica, Training Administrator
Impact: All documents are managed and exported in one secure, audit-ready ZIP file in seconds, with full traceability.
The Supervisor's Edge
"We act, not react. XClassLink identifies learner risks early, allowing for proactive, targeted intervention."
Thandazo, Programme Supervisor
Impact: Real-time alerts and AI-driven insights led to a 15% reduction in dropout rates through early, effective intervention.
The Auditor's Joy
"The level of verifiable data integrity is exceptional. The audit trail is cleaner than any paper system."
Ntsiki, External Compliance Auditor
Impact: Audit closure time reduced by 95% due to the instant availability of authenticated documents.